Executive & Staff Roles / Responsibilities (Strathroy Minor Lacrosse)

PrintExecutive & Staff Roles / Responsibilities

Strathroy Minor Lacrosse Association

Roles & Responsibilities

Provide leadership and oversight for the organization’s operations.
Serve as the primary spokesperson for the association.
Preside over board meetings, ensuring effective communication and decision-making.
Act as a liaison with external organizations such as the Ontario Lacrosse Association (OLA).
Oversee strategic planning, long-term goals, and organizational direction.
Work closely with all directors to ensure smooth functioning of the association.
Address concerns or disputes from members, parents, or coaches.

Assist the President in managing the association and assume duties when the President is unavailable.
Oversee various committees or working groups.
Support the execution of special projects and initiatives.
Provide guidance to other board members, ensuring collaboration and teamwork.
Take meeting minutes during board meetings, maintain records, and distribute minutes to board members.
Address member concerns and help mediate any issues within the association.

Manage the organization’s finances, including budgeting, accounting, and reporting.
Handle all payments, receipts, and financial transactions.
Prepare and present financial reports at board meetings.
Ensure compliance with non-profit regulations and reporting requirements.
Oversee fundraising and financial sustainability efforts.
Assist in the development of sponsorship and financial strategies.

Manage the registration process for players, coaches, and team staff (using SportzSoft and OLA forms).
Maintain accurate records of player registrations and team compositions.
Coordinate with the Treasurer on registration payments and refunds.
Assist with planning and coordinating for provincial tournaments and events.
Ensure compliance with OLA registration guidelines and deadlines.

Develop and manage the game and practice schedules for all teams.
Coordinate facility bookings and manage any scheduling conflicts.
Work closely with the Registrar and other directors to align schedules with registration numbers and team needs.
Communicate schedule changes promptly to coaches, players, and parents.
Assist in organizing special events, such as tournaments or skills camps.

Oversee the purchase, maintenance, and inventory of equipment (e.g., balls, jerseys, first aid kits).
Manage equipment washing and repairs, ensuring it is in good condition for all teams.
Communicate with facilities regarding floor readiness, shot clocks, and any other needs.
Coordinate with the OLA on suspension hearings, appeals, and policy matters.
Assist in organizing skills camps at the start of the year.
Ensure compliance with safety procedures and facilitate discussions on procedures and policy.

Develop and implement strategies to secure sponsorships and funding for the association.
Manage relationships with sponsors, ensuring commitments are met (e.g., logo placements, promotional activities).
Oversee marketing efforts to increase awareness of the association and its activities.
Handle external communication (social media, newsletters, and promotional campaigns).
Collaborate with other directors to promote events, registration, and fundraising initiatives.

Oversee the scheduling and training of timekeepers for all home games.
Ensure accurate and timely completion of game sheets and score reporting.
Maintain game records and liaise with league officials on any discrepancies or issues.
Ensure that all timekeeping equipment is functioning correctly and troubleshoot any problems.

Schedule referees for all home games, ensuring adequate coverage.
Address any rule-related questions or concerns from parents, coaches, or players.
Act as the primary point of contact between referees and the association.
Ensure referees are informed of league rules, updates, and any policy changes.
Handle any referee-related issues or conflicts during the season.

Oversees the recruitment, selection, and development of all coaches within the Association.
Ensures that all coaches are properly certified and trained according to OLA requirements.
Coordinates coaching clinics, workshops, and other professional development opportunities.
Acts as the primary point of contact for coaches with questions about strategy, skills development, or player management.
Supports coaches in their role and addresses any concerns related to coaching performance or conduct.